Executive Assistant / Admin Path
Organization, communication, discretion. The tools that make you indispensable.
Your Path
Google Calendar + Calendly
Free tierMaster calendar management. Calendly eliminates the back-and-forth scheduling emails. Learn to manage multiple calendars, time zones, and recurring meetings flawlessly.
Gmail + Shortcuts
FreeLearn keyboard shortcuts, filters, labels, templates. Speed is everything. A great EA processes 100+ emails daily without breaking a sweat, systems beat willpower.
Google Workspace + Notion
FreeDocs for formal documents, Notion for organizing everything else. Be the person who finds anything in 10 seconds. Build systems that work even when you're not there.
TripIt + Expensify
Free tiersOrganize complex itineraries. Track receipts and expenses effortlessly. When the exec lands in a new city, every detail should already be in their phone, that's your job.
Slack + Loom
Free tiersManage exec's communications. Loom for delegating tasks visually. A 30-second Loom explaining a task saves 15 minutes of back-and-forth, use it constantly.
Todoist / Notion
FreeTrack action items, follow-ups, recurring tasks. Never let anything slip. The best EAs have a system where nothing falls through the cracks, build yours early.
ChatGPT
FreeDraft emails, summarize meeting notes, create agendas, research. Your secret weapon. AI handles the first draft, you add the personal touch and context that only a human can.
Your Complete Stack
Google Calendar + Calendly
Scheduling. Free
Gmail
Email. Free
Google Workspace + Notion
Documents. Free
TripIt + Expensify
Travel & expenses. Free
Slack + Loom
Communication. Free
Todoist / Notion
Task management. Free
ChatGPT
AI assistant. Free
What Hiring Managers Actually Look For
Discretion and trust are #1
You'll handle sensitive information, calendars, financials, personal details. Demonstrate reliability and discretion above all else. References from previous executives carry enormous weight.
Tech-savvy EAs earn 20-40% more
Knowing tools like Notion, Slack, and AI assistants isn't optional anymore. Tech-forward EAs are in massive demand. The more tools you master, the more valuable you become.
Anticipate, don't just react
The difference between good and great is anticipation. Great EAs prepare the briefing doc before being asked, book the restaurant before the trip is confirmed, and flag conflicts before they happen.
Systems beat memory
Get organized with systems, not just memory. Build checklists, templates, and workflows that work consistently. When things get hectic (and they will), your systems keep everything running.
Average Salary Range
£25-45K UK / $45-80K US
Mid-level executive assistant. C-suite EAs at large companies earn significantly more, £55K+ UK / $100K+ US. Location, industry, and the seniority of who you support all factor in.
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