Trello to Notion

Open Trello's board index. For each board, decide:

Migrate - boards with active cards moved in the last 30 days.
Archive - boards useful for reference only. Export to JSON as a backup; don't pollute Notion.
Delete - boards you haven't touched in 6+ months. They're dead weight.

Most Trello accounts have 3-4 active boards and 15 ghost ones. Migrate the live ones only.

Sign up at notion.so. Create a workspace. Decide structure before importing:

Option A - One database per board. Simple, matches Trello mental model. Good if your boards cover totally different domains.
Option B - One master database with a "Board" property. Better if your boards are variants of the same thing (e.g. sprints, content calendars).

For most founders, Option B scales better - you can filter one database into many views instead of maintaining parallel structures.

In Notion: Settings → Import → Trello. Authorize with your Trello account. Pick the boards you want.

What comes across:

✓ Card title, description, due date
✓ Lists (become Status property)
✓ Labels (become Multi-select property)
✓ Comments (with original authors and timestamps)
✓ Checklists (as to-do blocks)
✓ Attachments
✕ Power-Ups and Butler automations
✕ Card activity history (beyond comments)

Imports run in background. A board with 500 cards takes 2-3 minutes.

After import completes, open each imported board. Check:

Status mapping - Trello lists should appear as Status options. If list order matters (it usually does), drag to reorder.
Attachments - click a few cards and verify files are linked. Large attachments may have failed silently.
Members - Trello card members become Notion People. If teammates aren't in your Notion workspace yet, these show as unassigned.
Due dates - verify timezone hasn't shifted dates by a day.

Trello only has Kanban. In Notion, add the views your team actually needs:

Board (grouped by Status) - the Trello equivalent, keeps your team comfortable on day one.
Calendar (grouped by Due date) - great for content calendars and roadmap work.
Timeline - Notion's Gantt. Show overlapping initiatives across teams.
Table - bulk-edit cards, useful for triage.

Save each view with a clear name. Teammates pick views based on task, not preference.

Butler rules are gone. For each one actively firing, rebuild in Notion:

Due-date nudges - use Notion's reminder feature on date properties.
Move card when checklist complete - Notion Button triggered from the card, or use a formula that auto-updates Status when all sub-tasks are done.
Cross-board card copies - external tools (Zapier, Make) or Notion's Database Button.

If a Butler rule hasn't fired in 90 days, don't rebuild it. It wasn't doing work.

This is the consolidation win. In the same Notion workspace, add:

Team wiki - kill your Google Docs / Coda subscription.
Meeting notes database - templated weekly/1:1 notes, linked to projects.
SOPs - onboarding docs, runbooks, anything reference-worthy.

Link these pages back to relevant cards. The benefit of Notion over Trello+Docs+Wiki is that everything is one click away.

Invite teammates to the Notion workspace. Walk them through the Board view (matches Trello) on day one. Calendar and Timeline views are progressive disclosure.

Run a 1-week overlap where Trello stays live. On day 8, set Trello boards to read-only (Settings → Observers only). On day 30, cancel Trello if nobody has asked for it back. Most teams forget Trello existed by week 2.