Cut the bloat. Keep what works. Save thousands.
Audit every subscription, tool, and service you're paying for
What you're paying vs. what you actually need
Phased plan to consolidate without breaking things
Weighted framework: keep, cut, replace, or downgrade
| # | Tool | Category | Monthly $ | Annual $ | Users | Last Used | Essential? |
|---|---|---|---|---|---|---|---|
| 1 | Dev / Design / Mktg / Analytics / Comms / PM / Finance | ✅ ⚠️ ❌ | |||||
| 2 | |||||||
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| 12 |
| Category | # of Tools | Monthly $ | Annual $ | Overlap? |
|---|---|---|---|---|
| Development | ||||
| Design | ||||
| Communication | ||||
| Project Management | ||||
| Marketing | ||||
| Analytics | ||||
| Finance / Billing | ||||
| Other | ||||
| TOTAL | $ | $ |
Tools with overlapping features (e.g., Notion + Confluence + Google Docs). Tools nobody logged into in the last 30 days. Plans that are way above your actual usage.
| Category | Current Tool(s) | Monthly $ | Annual $ |
|---|---|---|---|
| Hosting / Infra | |||
| Database | |||
| Auth | |||
| Email (transactional) | |||
| Email (marketing) | |||
| Analytics | |||
| Error tracking | |||
| Communication | |||
| Project management | |||
| Design | |||
| AI / Dev tools | |||
| Other | |||
| TOTAL | $ | $ |
| Category | Recommended Tool | Monthly $ | Annual $ | Savings |
|---|---|---|---|---|
| Hosting | Vercel (free → Pro $20) | |||
| Database + Auth | Supabase (free → Pro $25) | |||
| Resend ($0-20/mo) | ||||
| Analytics | PostHog (free tier) | |||
| Error tracking | Sentry (free tier) | |||
| Communication | Slack (free tier) | |||
| Project management | Linear (free → $8/user) | |||
| Passwords | 1Password ($8/user) | |||
| TOTAL | $ | $ |
Tools to cut immediately: unused, duplicate, or free alternatives exist.
| Tool to Remove | Action | Replacement | Risk | Done? |
|---|---|---|---|---|
| Cancel / Downgrade | Low | ☐ | ||
| ☐ | ||||
| ☐ | ||||
| ☐ |
Merge overlapping tools into fewer, better ones.
| Tools to Merge | Into | Data to Migrate | Steps | Done? |
|---|---|---|---|---|
| ☐ | ||||
| ☐ | ||||
| ☐ |
Downgrade plans, negotiate contracts, lock in annual billing.
| Tool | Action | Expected Savings | Done? |
|---|---|---|---|
| Downgrade tier | ☐ | ||
| Renegotiate | ☐ | ||
| Switch to annual | ☐ |
For each tool you're considering changing, score these factors:
| Factor | Weight | Score (1-10) | Weighted Score |
|---|---|---|---|
| Cost savings | 25% | ||
| Reduced complexity | 20% | ||
| Team productivity impact | 20% | ||
| Migration difficulty | 15% | ||
| Data portability | 10% | ||
| Feature coverage of replacement | 10% | ||
| TOTAL | 100% | /10 |
| Tool | Decision | Reason | Monthly Savings | Timeline |
|---|---|---|---|---|
| Keep / Cut / Replace / Downgrade | ||||
Curated stacks for every stage of building.